Executive Assistant & Operations Coordinator

About SellAbroad

SellAbroad is a cross-border payments and Merchant-of-Record platform. We let e-commerce brands sell into new markets without owning the payments, compliance and routing complexity behind checkout. We're headquartered in Dubai, growing fast, and building out the team.

About the role

Half of it is classic executive support: you run the CEO's inbox and calendar. The other half is running the back office — hiring coordination, contracts, payroll administration, banking paperwork, and KYC documentation.

Right now all of this runs through the founder. This role exists to take it off his desk and run it properly. If you want a job where the work is clearly defined and never changes, this isn't it. If you want to own the operational spine of a fast-growing company, it is.

What you'll own

Hiring

• Post roles, coordinate interview scheduling across time zones, keep candidates moving

• Own candidate communication so nobody goes dark waiting on us

• Keep the hiring pipeline and records accurate

Contracts

• Prepare contracts and offer packs from our templates

• Send for signature, chase them, and file executed copies properly

• Keep a clean, current record of who has signed what

Payroll administration

• Prepare the monthly payment run for approval

• Collect and verify bank details from new joiners

• Keep payroll records accurate and reconciled

Banking and finance admin

• Prepare payment instructions and supporting documentation

• Liaise with banks and payment providers on account and documentation matters

• Basic reconciliation and record keeping

KYC and compliance documentation

• Prepare and submit our own company KYC packs to banks, PSPs and acquirers

• Prepare merchant onboarding document packs and keep them complete and current

• Track what's outstanding and chase it before it becomes a blocker

Inbox and calendar

• Manage the CEO's calendar across time zones and protect focus time

• Triage the inbox, draft replies, and make sure nothing is dropped

• Prepare materials and context ahead of meetings

Requirements

• 2+ years in operations, executive assistance, HR administration, or finance administration

• Excellent written English — you'll be writing to candidates, banks and merchants on our behalf

• Discretion. You'll handle salary data, identity documents and bank details every week

• Exceptionally organised. Things you're given do not get dropped or forgotten

• Confident with spreadsheets, documents and shared drives

• Self-directed — you chase people without being chased yourself

• Able to work Sunday–Thursday with substantial overlap with Dubai hours

Nice to have

• Experience in payments, fintech, or another regulated environment

• KYC, AML or onboarding documentation experience

• Payroll experience across multiple countries or currencies

• HR administration or recruitment coordination experience

A note on how this role works

You will prepare payment runs and financial instructions; the CEO approves them. This role does not carry standalone payment authority. That's a deliberate control, and it protects you as much as it protects the company.

Who this role is for

• People who like being the reason an organisation runs on time

• People who close loops without being asked twice

• People who want to grow into running the back office of a scaling company

Who this role is not for

• Anyone looking for a calendar-only assistant role

• Anyone who needs each task assigned and followed up

• Anyone uncomfortable handling confidential personal and financial information

What we offer

• Direct, daily work with the founder and real visibility into how the company runs

• Genuine ownership of hiring, contracts, payroll and compliance operations

• Remote-first, paid in USD

• Room to grow as the team scales around you